In Georgia, every structural pesticide application (and every installation or change to a termite control system) needs a legible pesticide use record (PUR) that is given to the property owner, resident or custodian when the service is done. The licensee keeps the records for at least two years and makes them available to the Commissioner of Agriculture on request. Each PUR shows the customer, property, company, technician and registration or certification number, product and EPA registration number, amount, concentration, method, specific areas treated, target pest, date (and start and finish times at non-residential sites) and post-application precautions (Georgia Department of Agriculture, CAM: Pesticide Use Records, quoting Rule 620-3-.02(1)(f)).
This is a plain-English summary, not legal advice. Rules change; confirm with the Georgia Department of Agriculture (GDA), Structural Pest Control Section, before you rely on it.
A note on sources: the official rules site (rules.sos.ga.gov) refused our automated requests, so we could not open Rule 620-3-.02 there. The rule text and field list below come from GDA's own compliance material: its Compliance Assistance Module on pesticide use records, which quotes Rule 620-3-.02(1)(f), and the Structural Pest Control Commission's PUR compliance fact sheet (Notice 14-02).
What must a Georgia pesticide use record include?
GDA lists these required items (CAM: Pesticide Use Records; Notice 14-02):
- Customer name.
- Full company name and telephone number.
- Applicator name and certification or registration number (a new employee whose registration application is pending uses the temporary number from the application).
- Address of the property treated.
- Specific area(s) treated (can be shown on a diagram of the structure).
- Target pest(s) for each product.
- Post-application precautions from the product label.
- Full name of the pesticide product or system applied or installed, with its EPA registration number, amount applied, concentration applied and method of application.
- Application date.
- Application start and completion times, with AM or PM. Times are only required for non-residential sites such as institutions, schools and commercial facilities.
Two details trip people up:
- Concentration. For a ready-to-use product with several active ingredients, list the sum of the active ingredient percentages. GDA's example: a product with 0.25%, 0.25%, 1.00% and 1.00% is recorded as 2.50%.
- Method of application. Use the terms in the Commission's Notice 11-1, such as spot, crack and crevice, void, space, placement, broadcast, general spray or exterior perimeter. Specific areas follow Notice 09-03, and precautions follow Notice 9-2.
One record can cover several products in a job, as long as each product is linked to its target pest, areas treated and method (Notice 14-02). Any form is fine if it holds the required information.
Does the Georgia customer get a copy?
Yes, every time. This is the big difference from many states. The licensee must provide a legible PUR to the owner, resident or custodian of the property upon completion of every application, and of every installation or modification of a termite control system (Rule 620-3-.02(1)(f), as quoted by GDA). The technician who applied the pesticide completes the record at the time of service.
Can Georgia pesticide use records be electronic?
Yes, with a signed acknowledgement. The record can be made electronically at the time of application and kept electronically by the company, and it must be provided or made available electronically when the application is complete. The owner, resident or custodian must first complete GDA's Electronic Communication Acknowledgement Statement, and you keep that statement for as long as the contract is in effect or for two years after it expires (Notice 14-02).
If you plan to email records instead of leaving paper, get the signed statement into each customer file before the first emailed record.
How long do Georgia pest control records have to be kept?
| Record | Retention | Source |
|---|---|---|
| Pesticide use records | At least 2 years | 620-3-.02(1)(f), per GDA |
| Electronic Communication Acknowledgement Statement | While the contract is in effect, or 2 years past its expiration | Notice 14-02 |
The licensee must make records available to the Commissioner or an authorized representative on request "in a reasonable amount of time", which the rule defines in 620-2-.01(aa). We could not open that definition; confirm the time allowed with GDA. Our pest control record audit guide covers how to be ready.
Termite contracts, WDI reports and other Georgia termite paperwork have their own rules that we did not verify for this post. Confirm those with GDA.
Does Georgia require pesticide use reports to the state?
We did not find a periodic reporting requirement for structural PURs in GDA's PUR guidance. Records are kept and produced on request. Confirm with GDA before assuming nothing needs to be filed.
Checklist: Georgia PUR fields and where they live in PestShift
| Required item | Where it lives in PestShift |
|---|---|
| Customer name | Customer on the job |
| Property address | Property on the job |
| Company name and phone | Not on the chemical record itself: make sure your customer copy shows it |
| Technician name | Technician on the job |
| Technician registration or certification number | No dedicated field on the record: add to notes |
| Product name | Product field |
| EPA registration number | EPA registration number field |
| Concentration | Rate field (confirm it shows the % concentration GDA expects) |
| Amount applied | No dedicated total field: add to notes |
| Method of application | No dedicated field: add to notes |
| Specific areas treated | Application site field |
| Target pest | Target pest field |
| Application date | From the job |
| Start and completion times (non-residential) | Confirm job times match the application, or note them |
| Post-application precautions | No dedicated field: add to notes |
| Customer copy after service | Check that what you send contains every item above |
How does PestShift help with Georgia records?
PestShift can require a chemical application record before a job can be closed, on the services you choose. Each record has product, EPA registration number, target pest, rate and application site, with the date, customer, property and technician taken from the job. Technicians can complete it offline in the installable app, and it syncs later. PestShift tracks applicator licenses with expiry alerts, sends a post-visit service report email with notes and photos, and exports chemical records to CSV.
The gaps matter in Georgia. PestShift has no dedicated fields for amount applied, method of application, post-application precautions or the technician's registration number, so those go in notes. Before you rely on the service report email as the customer's PUR, check that it includes every required item, and collect the signed electronic acknowledgement first. The paper version is in our chemical application record template, the federal basics are in pesticide application record keeping, and the state profile is at /compliance/georgia. Moving from another tool? See /switch.
Working across state lines? Compare Florida and North Carolina.
Try PestShift free for 14 days to see required chemical records on your own jobs.
Frequently asked questions
How long must Georgia pest control companies keep pesticide use records?
At least two years, under Rule 620-3-.02(1)(f) as quoted in GDA's compliance materials.
Does every Georgia customer get a copy of the pesticide use record?
Yes. A legible PUR goes to the owner, resident or custodian upon completion of every application and every termite system installation or modification.
Can I email pesticide use records in Georgia?
Yes, if the owner, resident or custodian has completed GDA's Electronic Communication Acknowledgement Statement. Keep that statement while the contract is in effect or for two years after it expires.
Do Georgia records need application times?
Only for non-residential sites such as institutions, schools and commercial facilities. There you record start and completion times with AM or PM.
How do I record concentration for a ready-to-use product?
Add up the percentages of each active ingredient on the label. A product with 0.25%, 0.25%, 1.00% and 1.00% is recorded as 2.50%.
Does PestShift produce a Georgia-compliant PUR automatically?
Not by itself. It records product, EPA registration number, target pest, rate and site, but amount, method, precautions and the technician's registration number go in notes, and you should check the customer copy against GDA's list.
Sources
- Compliance Assistance Module: Pesticide Use Records (Georgia Department of Agriculture), checked October 8, 2026
- Compliance Assistance Module 1: Pesticide Use Records, rev. 01/15/21 (Georgia Department of Agriculture), checked October 8, 2026
- Compliance Fact Sheet: Pesticide Use Record Keeping, SPCS Notice 14-02 (Georgia Department of Agriculture), checked October 8, 2026
- Structural Pest Control (Georgia Department of Agriculture), checked October 8, 2026