A North Carolina structural pest control licensee must keep a written record of every household pest treatment showing the property owner, the company and responsible license number, the property address, type and date of treatment, the pests, the EPA-approved brand name of every pesticide, the person who applied it, and the federal record items in 40 CFR 171.303(b)(7)(vi). Those records are kept for two years beyond the last date of treatment (02 NCAC 34 .0703). Termite (wood-destroying organism) agreements are kept two years beyond the agreement's expiration date (02 NCAC 34 .0604).
This is a plain-English summary, not legal advice. Rules change; confirm with the NC Department of Agriculture and Consumer Services, Structural Pest Control and Pesticides Division, before you rely on it.
All rule citations below are to 02 NCAC Chapter 34, Structural Pest Control, published by the NC Office of Administrative Hearings.
What must a North Carolina household pest control record include?
Under 02 NCAC 34 .0703(a), written records for household pest treatments must include:
- Name and address of the property owner or their authorized representative.
- Name and address of the company, and the license number of the licensee responsible for the treatment.
- Address of the property treated, type of treatment, and date of treatment.
- Common name of the pests to be controlled or covered by the agreement or later treatments.
- The EPA-approved brand name of every pesticide used.
- All record-keeping items required by EPA under 40 CFR 171.303(b)(7)(vi) (see the federal section below).
- Name of the licensee, certified applicator or registered technician who made the application.
- For restricted use pesticides, items 5, 6 and 7 must also appear on the customer's copy of the written agreement or service record.
Item 6 pulls in the federal list (customer, location, size of area, site, time and date, product, EPA registration number, total amount, applicator name and certification number). The rule text lists it for household records generally, not just restricted use products. Confirm with the Structural Pest Control and Pesticides Division how they apply it to general-use applications.
How long do North Carolina pest control records have to be kept?
| Record | Retention | Rule |
|---|---|---|
| Household pest treatment records | 2 years beyond the last date of treatment | .0703(c) |
| WDO written agreements and waivers (duplicate) | 2 years beyond the agreement's expiration | .0604(a) |
| Wood-Destroying Insect / Organism reports | 2 years beyond the date of issuance | .0604(b) |
| Fumigation records | 2 years beyond the last treatment or the agreement's expiration | .0803(c) |
| Registered technician training records | 2 years beyond the last date of employment | .0313(e) |
Note the "beyond" wording: the clock runs from the last treatment. Confirm with the Division how they count it for long-running service agreements.
Who keeps the records, and where?
The licensee keeps them (.0703(a)). Under .0328, all structural pest control records must be kept at the office location the license is issued to, unless the Division grants permission (requested annually) to keep them elsewhere. They must be available for inspection during regular business hours, Monday to Friday, 8:00 am to 5:00 pm, and the licensee or an employee must be present to give access.
Under .1101(c), the Division can also ask for copies. Our pest control record audit guide covers how inspections usually go.
What termite and WDO records does North Carolina require?
Wood-destroying organism work carries extra records:
- Written agreements (.0605): all WDO agreements for existing structures are in writing, with the inspection date and inspector, property location, owner, company, license number and phase, a foundation diagram or site plan, the organisms covered, reinspection terms, retreatment conditions and price.
- Duplicate of the agreement (.0604(a)) must also show the EPA-approved brand name of all pesticides, names of employees who applied them, the federal record items, and for restricted use products the concentration and approximate total volume.
- Termite treatment details (.0604(a)(5)): for treatments under .0503, .0505 or .0506, the date of each termiticide application, the portions of the structure treated, approximate volume and concentration.
- Monitoring records (.0604(d)): if the product label requires or recommends monitoring, keep records of every inspection or monitoring visit.
- New construction (.0604(e)): a treatment record on the Division's form goes in the permit box (or with the building permit) on the job site.
- Real estate reports (.0602): any statement about wood-destroying insects on a structure for sale must be on the Wood-Destroying Insect Information Report (WDIR-100), kept in the licensee's files.
- Reinspections (.0605(c)): after each reinspection or retreatment under an agreement, give the owner a signed report.
What does North Carolina require on the customer's copy?
For restricted use pesticides, the brand name, the federal record items and the applicator's name go on the customer's copy of the written agreement or service record (.0703(a)(8)). WDO customers also get the written agreement and reinspection reports above. We did not find a general pre-application notice rule for household pest work in Chapter 34; confirm with the Structural Pest Control and Pesticides Division whether any other notice applies to your jobs.
Does North Carolina require monthly pesticide use reports?
We did not find a monthly or annual pesticide use reporting requirement for structural licensees in 02 NCAC 34. Records are kept on file and produced on request. Confirm with the Structural Pest Control and Pesticides Division before assuming nothing needs to be filed.
What does the federal restricted-use rule add?
The old USDA restricted use recordkeeping rule (7 CFR Part 110) was rescinded and removed effective July 11, 2025. The federal baseline now runs through the state: 40 CFR 171.303(b)(7)(vi) requires state certification plans to make certified commercial applicators keep restricted use records for at least 2 years. North Carolina writes that federal commercial applicator list directly into its rules, so the North Carolina record already covers it.
Checklist: North Carolina household pest record fields
| Field | Source | Where it lives in PestShift |
|---|---|---|
| Owner name and address | .0703(a)(1) | Customer on the job |
| Company name, address, responsible license number | .0703(a)(2) | No dedicated field: add company license number to notes |
| Property address, type and date of treatment | .0703(a)(3) | Property, service and date from the job |
| Time of application | 40 CFR 171.303 via .0703(a)(6) | From the job |
| Pests to be controlled | .0703(a)(4) | Target pest field |
| EPA-approved brand name | .0703(a)(5) | Product field |
| EPA registration number | 40 CFR 171.303 via .0703(a)(6) | EPA registration number field |
| Site treated | 40 CFR 171.303 via .0703(a)(6) | Application site field |
| Size of area treated | 40 CFR 171.303 via .0703(a)(6) | No dedicated field: add to notes |
| Total amount applied | 40 CFR 171.303 via .0703(a)(6) | No dedicated field (PestShift records rate): add to notes |
| Applicator name | .0703(a)(7) | Technician on the job |
| Applicator certification number | 40 CFR 171.303 via .0703(a)(6) | No dedicated field: add to notes |
| Termiticide concentration and volume | .0604(a)(4)-(5) | Rate field and notes |
How does PestShift help with North Carolina records?
PestShift can require a chemical application record before a job is closed, on the services you pick. The record has product, EPA registration number, target pest, rate and application site, and carries the date and time, customer, property and technician from the job. Technicians can complete it offline in the installable app. PestShift also tracks applicator licenses with expiry alerts.
The gaps: no dedicated fields for size of area, total amount, license or certification number, so those go in notes. PestShift does not produce WDIR-100 reports, WDO agreements or the new-construction permit box form. A blank version of the record is in our chemical application record template, the federal basics are in pesticide application record keeping, and the short state profile is at /compliance/north-carolina. If you are switching from another system, see /switch.
Licensed in more than one state? Compare California and Arizona.
Try PestShift free for 14 days if you want to see required records in practice.
Frequently asked questions
How long do North Carolina pest control companies keep treatment records?
Household pest records are kept for two years beyond the last date of treatment under 02 NCAC 34 .0703(c). WDO agreements are kept two years beyond the agreement's expiration, and WDI reports two years beyond issuance.
Where must North Carolina records be kept?
At the office location the license is issued to, under 02 NCAC 34 .0328, unless the Division grants annual permission to keep them elsewhere. They must be available during business hours, Monday to Friday, 8:00 am to 5:00 pm.
Do North Carolina records need the EPA registration number?
The rule lists the EPA-approved brand name and also incorporates the federal list in 40 CFR 171.303(b)(7)(vi), which includes the EPA registration number. Recording it on every application is the safe approach.
What form is used for real estate termite inspections in North Carolina?
The Wood-Destroying Insect Information Report, WDIR-100, under 02 NCAC 34 .0602. Each report issued is kept in the licensee's files for at least two years beyond the date of issuance.
Does North Carolina require monthly pesticide use reports?
We found no monthly use report requirement for structural licensees in 02 NCAC 34. Confirm with the Structural Pest Control and Pesticides Division.
Does PestShift create WDIR-100 reports?
No. PestShift keeps chemical application records for each job, but WDIR-100 reports and WDO agreements are prepared outside PestShift.
Sources
- 02 NCAC Chapter 34, Structural Pest Control (NC Office of Administrative Hearings), checked October 8, 2026
- Structural Pest Control and Pesticides Division (NC Department of Agriculture and Consumer Services), checked October 8, 2026
- 40 CFR 171.303, standards for State certification plans (eCFR), checked October 8, 2026
- Federal Register, rescission of 7 CFR Part 110 (90 FR 20083, May 12, 2025), checked October 8, 2026