Arizona Pesticide Record-Keeping Requirements (2026)

Attila, founder of PestShiftLast updated: 8 min read
Saguaro cacti on a desert hillside in Arizona

Saguaro cacti outside Tucson, Arizona by Carol M Highsmith · CC CC0

An Arizona applicator must make a service record of every pest management service showing the customer's name and address, the specific site treated, the date and time, the target pest, the trade name of each pesticide, the EPA registration number of any restricted use pesticide, the amount applied, and the applicator's name and certification number (Ariz. Admin. Code R3-8-501). The business licensee keeps service records for three years (R3-8-503). The customer also gets a written notice with nearly the same information immediately after the application (R3-8-306).

This is a plain-English summary, not legal advice. Rules change; confirm with the Arizona Department of Agriculture, Pest Management Division (PMD), before you rely on it.

Rule citations below are to Arizona Administrative Code Title 3, Chapter 8 (Arizona Secretary of State). Section-level copies are also on Cornell LII as a secondary reference.

What must an Arizona pest control service record include?

Under R3-8-501(B) (LII copy), every service record includes:

  1. Name and address of the customer.
  2. Specific site at which a pesticide was applied.
  3. Date and time of service.
  4. Target pest or purpose of service.
  5. Trade name of the pesticide applied.
  6. EPA registration number of any restricted use pesticide applied.
  7. Amount applied, as percent active ingredient and volume of diluted mixture, or as total amount of liquid concentrate, ready-to-use product, granular material or bait stations.
  8. Name and certification number of the applicator, or, for an uncertified applicator, their name plus the name and certification number of the supervising applicator.

The applicator gives records to the business licensee that supervises or employs them within five business days (R3-8-501(A)). Applicators also make purchase records for restricted use pesticides and disposal records for any pesticide disposed of, sold or lost (R3-8-501(C) and (D)).

How long do Arizona pest control records have to be kept?

Under R3-8-503(B) (LII copy):

Record Retention
Pest management services provided (including warranty work) 3 years
Customer refusal of a retreatment or post-construction treatment 3 years
Pesticide purchase and disposal records 3 years from purchase or disposal
Written inspection reports and customer contracts 3 years from the date on the report or contract
WDIIRs 3 years
Personnel and training records 3 years, including after employment ends
Specimen labels and SDS As long as the product is in use
Incident reports Until the statute of limitations expires or legal action ends

Records on a pest management service or incident that involve a restricted use pesticide must be kept separate from other records (R3-8-503(B)(10)).

Who keeps the records, and how fast must they be produced?

Applicators make the records. Qualifying parties (QPs) keep training and supervision records (R3-8-502). The business licensee keeps the service, purchase, contract and personnel records (R3-8-503).

On written request from the PMD, records must be made available within 24 hours or by a later date the PMD sets, and within one hour if there may be an immediate risk to health, animals or the environment (R3-8-601). One hour leaves no time to dig through paper. See our pest control record audit guide for how to prepare.

What must Arizona customers be given after a treatment?

Under R3-8-306 (LII copy), immediately after an application the applicator gives the customer a written notice with the same eight items as the service record (date of service instead of date and time), plus this statement in at least 8-point type:

"Warning-Pesticides can be harmful. Keep children and pets away from pesticide applications until dry, dissipated, or aerated. For more information, contact [business licensee's name and business license number issued by the PMD] at [business licensee's telephone number]."

The notice may be provided electronically (R3-8-306(B)). Services at schools have separate notification rules under A.R.S. § 3-3606; confirm those with the PMD.

What termite and WDO records does Arizona require?

Arizona has two termite-specific documents.

WDIIR (Wood-Destroying Insect Inspection Report): completed on the current PMD-approved form and submitted to the QP or branch supervisor within seven days of the inspection (R3-8-501(E)). It lists the inspection date and time, property, inaccessible areas, evidence, damage, conducive conditions, a diagram, and the inspector's hand or electronic signature and certification number.

TARF (Termite Action Report Form): filed with the PMD within 30 calendar days after a pretreatment, new-construction treatment, final grade treatment, initial corrective treatment or WDIIR, with a fee (A.R.S. § 3-3631; R3-8-503(D)). For pretreatments and final grade treatments it shows the chemical, EPA registration number, amount, percent active ingredient and square and linear footage treated. Corrective treatments show treatment type, target organism, chemical, EPA registration number, amount and percent active ingredient.

Wood-destroying organism treatment proposals are also on a PMD-approved form (R3-8-501(F)).

Does Arizona require any regular pesticide use reports?

Not a general monthly report. There is one targeted quarterly report: for each application of a soil-applied pesticide whose active ingredient is on the Arizona Department of Environmental Quality groundwater protection list and has been detected in Arizona groundwater within five years, the QP submits quarterly the county, product, EPA registration number, amount, dates covered and business license number (R3-8-505). Final grade and post-construction trench or rod treatments count as soil-applied. Confirm with the PMD which active ingredients are currently on the list.

Pesticide incidents (illness, contamination, evacuation) must be reported to the PMD in writing within one business day of confirmation (R3-8-504).

What does the federal restricted-use rule add?

The old USDA restricted use recordkeeping rule (7 CFR Part 110) was rescinded and removed effective July 11, 2025. The federal baseline now runs through the state: 40 CFR 171.303(b)(7)(vi) requires state certification plans to make certified commercial applicators keep restricted use records for at least 2 years, including the customer's name and address, location, area size, site, time and date, product, EPA registration number, total amount, and the applicator's name and certification number. Arizona's three-year retention is longer. When supervising noncertified applicators of restricted use pesticides, Arizona also requires the records in 40 CFR 171.201(e) (R3-8-501(G)).

Checklist: Arizona service record fields

Field (R3-8-501(B)) Where it lives in PestShift
Customer name and address Customer and property on the job
Specific site treated Application site field
Date and time of service From the job
Target pest or purpose Target pest field
Trade name of pesticide Product field
EPA registration number (required for RUPs) EPA registration number field
Amount applied (% active ingredient and volume, or total product) Rate field covers the mix; add total volume or amount to notes
Applicator name Technician on the job
Applicator certification number (and supervisor's) No dedicated field: add to notes
Customer warning statement (R3-8-306) Not added automatically: confirm your customer notice includes it

How does PestShift help with Arizona records?

PestShift can make a chemical application record mandatory before a job is closed, on the services you choose. The record captures product, EPA registration number, target pest, rate and application site, with the date and time, customer, property and technician pulled from the job. Technicians can fill it in offline in the installable app and it syncs later. PestShift also tracks applicator licenses with expiry alerts, and sends customers a service report by email with notes and photos.

What it does not do: there is no dedicated field for the applicator's certification number or total amount, so use notes. PestShift does not produce WDIIRs, TARFs or the quarterly groundwater report, and does not file anything with the PMD. Check that whatever you give the customer meets R3-8-306, including the warning statement. A paper version of the record is in our chemical application record template, the federal basics are in pesticide application record keeping, and the short profile is at /compliance/arizona. Moving from another system is covered on /switch.

Working across states? Compare California and North Carolina.

Try PestShift free for 14 days if you want to see required chemical records in practice.

Frequently asked questions

How long must Arizona pest control records be kept?

Service records, purchase and disposal records, contracts, inspection reports and WDIIRs are kept for three years under R3-8-503. Labels and SDS are kept as long as the product is in use.

Is the EPA registration number required on every Arizona service record?

R3-8-501(B) requires the trade name of every pesticide and the EPA registration number of any restricted use pesticide. Many companies record the number for every product anyway because it removes doubt.

Does an Arizona customer have to get a copy of the treatment details?

Yes. R3-8-306 requires a written notice immediately after the application with the service record details and a pesticide warning statement. It may be provided electronically.

When is a Termite Action Report Form due in Arizona?

Within 30 calendar days after a pretreatment, new-construction treatment, final grade treatment, initial corrective treatment or WDIIR, with the fee, under A.R.S. 3-3631 and R3-8-503(D).

How quickly must records be produced to the Pest Management Division?

Within 24 hours of a written request, or a later date the PMD sets, and within one hour if there may be an immediate risk to health or the environment, under R3-8-601.

Does PestShift file TARFs or WDIIRs?

No. PestShift keeps chemical application records for jobs, but TARFs, WDIIRs and the quarterly groundwater report are prepared and filed outside PestShift.

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