Compliance
New York Pesticide Recordkeeping Requirements
Pest control businesses operating in New York must keep pesticide application records for at least 3 years, per N.Y. Environmental Conservation Law (ECL) §33-1205(1).
Source: NYS Dept. of Environmental Conservation, OGC-3 guidance — read the primary source.
Last reviewed against the source . Regulations change — confirm with your state agency before relying on this.
Federal rules behind these requirements
New York's rule sits on top of the federal framework. These explain the parts every state shares.
- What Has to Be in a Compliant Pesticide Application Record
The fields that show up across nearly every state's pesticide recordkeeping rule, why each one exists, and the ones that vary state to state.
- The Federal 2-Year Floor for Pesticide Records (and Why It's Rarely the Number That Applies to You)
What 40 CFR Part 171.107's 2-year federal retention requirement actually covers, why nearly every state requires longer, and why your state's rule — not the federal floor — is almost always the one that governs your business.
- How to Prepare for a Pesticide Recordkeeping Inspection
What a state pesticide recordkeeping inspection typically checks, the most common reasons operators get cited, and how to keep records in shape year-round instead of scrambling beforehand.
- How to Read an EPA Pesticide Registration Number
What the numbers in an EPA registration number actually mean, why every application record needs one, and how to tell a registration number from an establishment number.
What has to be in the record
- EPA registration number
- Product name
- Quantity of pesticide used
- Date applied
- Location of application (address, incl. 5-digit ZIP)
- Dosage rate and method of application
- Target organism
Reporting deadline
Commercial applicators must file an annual report with NYSDEC on or before February 1 for the prior calendar year.
What happens if you can't produce a record
Consequences vary by state and by the specifics of the case, but not being able to produce a required record during an inspection is generally treated as its own violation, separate from the application itself. It can mean a citation, a corrective action, or in repeat or serious cases, action against your license. This page isn't legal advice — for the exact enforcement schedule where you operate, check with NYS Dept. of Environmental Conservation, OGC-3 guidance.
PestShift logs this automatically for every job
A job can't be marked complete without the product, EPA registration number, target pest, rate, and application site on file — so the record required in New York is captured as part of the work, not as separate paperwork afterward.
Questions, answered
- 3 years, per N.Y. Environmental Conservation Law (ECL) §33-1205(1). The federal floor under 40 CFR Part 171.107 is 2 years, so New York's own rule is what actually applies here.
- Consequences vary by state and by the specifics of the case, but not being able to produce a required record during an inspection is treated as a recordkeeping violation in most states, separate from whatever the underlying application itself was. It can mean a citation, a required corrective action, or in repeat or serious cases, action against your license. Check with your state's pesticide regulatory agency for the exact enforcement schedule where you operate.
- Not yet for New York specifically. By default, PestShift requires the core record (product, EPA registration number, target pest, rate, application site) before a job can be closed, and you choose which services require it, which covers the fields New York requires — but auto-generating the state's own filing format is on our roadmap, not shipped today.